Role Management: Access Levels and Privilege Distribution in Advision

User Roles and Permissions

The Advision Digital Signage Content Management System provides three user roles:

• Owner
• Moderator (Content Manager)
• Viewer

When a user registers, they are automatically assigned the Owner role.

Owner

The Owner has the highest level of access within the system.

Owners can:

• create, edit, and delete any system resource, including:
  • media files;
  • playlists;
  • screens;
  • networks;
  • and other assets;
• manage resources regardless of which user originally created them;
• view billing information, subscription details, and account balance on the dashboard and billing pages;
• access the Employees section;
• create and manage other users.

Creating Additional Owners

Owners can create additional users with the Owner role.

Additional Owners receive the same unrestricted access to all system resources.

Creating a new Owner requires completing the user creation form in the Employees section.

Moderator (Content Manager)

Owners can also create users with the Moderator role.

Moderators have access to content management but are restricted from administrative and billing functions.

Moderators cannot:

• access billing or subscription information;
• open the Employees section;
• create or manage other users.

Screen Access

When a Moderator is created, they automatically receive permission to manage content on all screens that currently exist.

If additional screens are added later, access to those screens must be granted manually.

Playlist Permissions

Moderators can:

• upload and manage content on screens they have access to;
• create playlists;
• edit and delete only the playlists they created themselves.

They cannot modify playlists created by other users.

This role is primarily intended for advertising network owners who need to delegate content management responsibilities to advertising or sales managers.

Viewer

The Viewer role provides read-only access.

Viewers cannot create, edit, or delete any system resources.

Depending on the permissions granted, a Viewer can:

• capture screenshots from assigned screens;
• view playback statistics for authorized screens;
• view playback statistics for authorized media files.

This role is intended for providing proof of content playback to clients or other third parties without allowing them to modify the system.

Creating a Viewer from the Reports Section

A Viewer can also be created directly from the Reports section.

To do this:

1. Select the screens and media files you want to share.
2. Click Share.
3. The system generates a unique sharing link.
4. Opening this link automatically signs the recipient in as a new Viewer.

The newly created Viewer account is also added to the Employees section, where it can be managed by Owners.